From procurement request
to contract management.
One platform.

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Intake
Tender Wizard
Calendar
Capacity
AI assistant
Contracts
Documents
TenderNed
Reports

9 modules. One connected workspace.

Intake management

Capacity planning

Anouk

88%

Bram

60%

Chris

95%

Dana

38%

KPI dashboard

procurements in progress

▲ 12% vs last quarter

Document generation

Tender_doc_v3.docx

Drafted from the intake and 3 previous procurements

AI · 12 sec

RequirementsClarifications+ 3 more

AI assistant

Do we have a contract for temporary staffing?

Yes: Framework agreement for temporary staffing (Randstad), active until 31 Dec 2027.

TenderNed publication

Published on TenderNed

TN-2026-04471 · 25 Sept 2026

Clarification round closes in 6 days

Tender calendar

October 2026

MonTueWedThuFriSatSun

Contract management

Temporary staffing

Randstad · until 2027

Active

Building cleaning

Helder · until 2029

Active

Street lighting

Lumina · until Dec 2026

Renew

Trusted by public organisationsTrusted by forward-thinking public organisations

Explore our modules

Everything you need, in one system.

The Tenderbot workspace with every ongoing tender in one schedule.

Document generation: from a library of 1,248 elements, such as the procurement complaints procedure, the tender document is generated in one click.

AI assistant: after searching 1,248 requirements, the assistant recommends NEN 4400-1 and the SNA quality mark for Temporary staffing 2026, citing the requirements library, TenderNed and internal policy as sources.

Tender Wizard: in Managed network services, “with one supplier” has been replaced by the standard wording “with up to three suppliers”, without rounds of emails.

Intake management: in a list of 128 intakes, the request for a website CMS, a multiple-quote procedure, was submitted by the requester and arrived 11 days earlier.

Capacity planning: the team’s workload 9 weeks ahead, with week 34 overbooked at 118 percent.

Contract management: in a list of 86 contracts, School transport 2026–2030 with Vervoerbedrijf B.V. gets a renewal alert 90 days in advance.

Reports and dashboards: a KPI dashboard recording a measurement for Cleaning services 2027–2031 by CleanPartner, at 92 percent of target.

TenderNed publication: in a list of 23 tasks, “Clarification round closes, publish the answers” was created automatically, like 78 percent of all tasks.

Sound familiar?

Different roles. One organisation. No central system anywhere

“I need something, but I have no idea how procurement works. Who should I even talk to?”

Sanne

Facilities

“Which version of the tender document is the right one? And where was that clause again?”

Paul

Procurement officer

“How many procurements are actually running right now? Will we make it to the end of the year?”

Ellen

Team manager

“I only get involved once everything has been decided. And then I get to manage it.”

Tom

Contract manager

Nobody gets it wrong on purpose; the process was just never designed as a whole.

How Tenderbot began

What if you could design the process yourself?

Most procurement software is built for the publication process.
We started with a question: who is actually involved? And what do they need? So we redesigned the process as one whole. Usable by everyone.

The result: a platform that thinks with you at every step.

A team designing a process together with sticky notes on the wall — From scattered lists to one process

One procurement, five colleagues, one platform

This is how it works in practice.

Mon 09:12 · Facilities
Sanne submits the request
One form that asks the right questions. Five minutes, done.
New intake
Step 2 of 4
What would you like to procure?
School transport 2026–2030
Tenderbot fills in the rest
Draft saved
Mon 09:24 · Procurement officer
Paul starts the procurement
The tender document is already there, built from Sanne’s intake.
Tender document
● Generated from the file
School transport 2026–2030
Tender documents · version 1.2
1. The contract
A framework agreement with number lots.
2. Procedure
● 1,248 standard texts available
Tue 11:03 · Legal counsel
Marieke approves the clauses
All legal checks inside the system. No Word versions going back and forth.
Legal review
3
LiabilityData processing agreementPenalty clause● 1 comment
Everything in the same file
Wed 08:45 · Team manager
Ellen has an instant overview
Planning and capacity keep up by themselves, without anyone having to pass anything on.
Planning
● Q3 – Q4
AugSepOctNov
School transport
IT workstations
Grounds maintenance
Today
● Capacity 80% ● Updated · just now
Fri 15:20 · Contract manager
Tom takes over the contract
With the full history, plus alerts for renewals, indexations and KPI measurements.
Contracts
● Active
School transport 2026–2030
Vervoerbedrijf B.V. · runs until 31/12/2030
● Renewal · 90 days ahead
History
Intake · SanneMon 09:12
Award · PaulTue 16:40
Clauses · MariekeTue 11:03

Customer story

Hear it from a customer.

The business case

What’s in it for you?

A system that works for you, not the other way round

5 days

45 min

Time saved

Do more with the same team

Generate complete tender files in minutes. The system guides every step, so less experienced colleagues can take on more complex procurements too.

European tender · IT contractors

Step 5 of 7 · Clarifications

Overview

In control of every tender

Every procurement, your capacity and all deadlines in one overview. Steer by what’s coming rather than by what’s falling behind. Reports and dashboards are built in, not kept up by hand.

Requirements consistent with the tender document

Proven standard wording used

Legal check completed

Quality

Quality assurance, built in

Proven standard wording, consistent requirements and AI checks as you work. Quality is built into the system.

Coming soon

Publish straight to TenderNed from our platform.

The tender file you build becomes the publication. No retyping, and no switching to another system.

Your tender process

5 steps

1IntakeDone
2TenderDone
3Publication on TenderNedAutomatic
4Evaluation
5Contract

For the whole organisation

Exactly what each role needs.

The same system and information, tailored to everyone.

Focus on content, not admin

For procurement officers

The system thinks with you at every step. Whatever your experience. You focus on the content; the platform does the heavy lifting.

Overview and insight

For procurement managers

Real-time insight into procurements, capacity and quality, without burdening your team. The overview is built in, not requested.

Support, not extra work

For contract managers

All information carries over automatically; alerts tell you when action is needed.

Need something? Just submit it

For your colleagues

For everyone with a procurement need. A form that asks the right questions, with guidance for each one.

It actually makes me want to run a tender.

Someone said this after a 45-minute demo. Not because of one feature, but because everything fits. The steps, the logic, the documents. As if someone had spent time in the department and then started building.

Contact

Book a call right away.

Tenderbot demo

Want to see how it works?

In 45 minutes, we’ll show you how Tenderbot supports your procurement, from intake to contract. Free and with no obligation.

45 minutes
No preparation needed
Answers to your questions on the spot

Prefer email? info@tenderbot.nl

From procurement request to contract management.One platform.